Identity check / Evidence of Identity
It is your statutory duty to carry out checks to confirm an individual’s identity.
When should I carry out this check?
Identity checks should be completed before, or as soon as practicable after, any individual takes up their position.
How do I carry out this check?
To carry out the statutory duty of an identity check, you must follow GOV.UK’s guidance to:
Follow the three-route ID checking process as outlined here
Check and validate the information provided by the applicant on the application form/continuation sheet
Establish the true identity of the applicant through the examination of a range of documents as set out in the above guidance
Make sure the applicant provides details of all names by which they have been known
Make sure the applicant provides details of all addresses where they have lived in the last five years
Check that the application form is fully completed and the information it contains is accurate. Failing to do this can result in delays
The above check should prove and confirm the person's identity, which should match all other documentation.
It is advised in the KCSiE that a copy of the documents used to verify the successful candidate’s identity, right to work and required qualifications should be kept for the personnel file.
Perform the above identity check
Record the date of the check on your SCR
If your school deems it good practice according to your processes, our Sign In Central Record profile also provides default fields for you to input what evidence was seen, and who did the check. Furthermore, you can attach any relevant documents to a staff member's Profile Page.