Ordering Enhanced DBS Checks

Ordering Enhanced DBS Checks with or without Barred List Check and Job Titles

When ordering a DBS check, depending on the Profile Type and the value of the Regulated Activity field, you will be presented with a specific type of DBS check that comes with a fixed job title.

 

  • If the person is not in regulated activity, then you will see Enhanced DBS without barred list.

  • If the person is in regulated activity, then you will see Enhanced DBS with barred list.

 

If the profile type is a Governor or Volunteer, you may also be offered a cheaper check where the government DBS fee does not apply.

 


 

Confirmation of Identity

 

Once the candidate has worked through their flow, they will have selected a set of documents to use for their identity checks.

 

They are required to present original copies of the documents they selected during a face to face identity check with you.

 

Once the identity check is complete, you can press the Confirm Identity button against the order, this will present a form for you to confirm the documents and values on the documents.

 

 

Check each box on the right as you verify each value against the relevant document.

 

If the candidate has brought in different documents to what they specified, then you can press Change Documents and select different ones.

 

If the values do not match the document, you must edit them using the pencil icon against the value.

 

 

You then need to confirm that you have seen these documents in line with the DBS Code of Practice. See here

 

 

Once confirmed, the DBS check will proceed and the candidate will be issued a DBS certificate.

A report will be generated and uploaded into the documents section, marked as confidential.

The DBS number will be entered in the DBS Section (unless there is already a number in there)

They must then bring that in for you to verify the DBS number against the number contained in the report.

 


 

Important

 

Remember, it is an offence to perform the wrong type of DBS check. Please use the government DBS checker here if you are unsure.

 


Job Title

 

When the DBS certificate is issued, it will contain a job title. The job titles are fixed as we have worked with Verifile to produce a preset of the required types of DBS checks for our system.

 

Job Title Profile Type with Barred List Description
Teacher (Schools) Teaching Staff / Governor Teaching, training or instruction of children, carried out by the same person frequently (once a week or more often), or on 4 or more days in a 30-day period.
Teaching Assistant (Schools) Support Staff Teaching, training or instruction of children, carried out by the same person frequently (once a week or more often), or on 4 or more days in a 30-day period.
Non-Teaching Staff (Schools) Contractor / Volunteer This paid role is suitable for individuals who will be frequently working within a school in a non-teaching role.
Outreach Staff (Schools) Teaching Staff / Support Staff / Governor The individual will be providing advice and guidance within schools less that 3 days in a 30-day period but will have unsupervised access to the children within the school.
Temporary Non-Teaching Staff (Schools) Contractor / Volunteer This paid role is suitable for staff, on a temporary contract, who will be working regularly within a school with the opportunity to come into contact with children in the establishment.

 

Volunteer - No DBS fee applies to this (just the admin charge)

 

Job Title Profile Type with Barred List Description
Work Experience Supervisor/Mentor Governor / Volunteer  This role is suitable for staff who will be frequently supervising/caring for under 18-year-olds who are on work experience placements and are still in full-time education.
Vol. Supervised Tutor (Children) Governor / Volunteer  This unpaid role involves providing some form of teaching / training / instruction to children on a supervised regular basis or where the unsupervised work is done infrequently